Verification that's secure and seamless
Collecting accreditation documents via email, manually reviewing each one, and filing them in folders is a compliance workflow from 2010. It's slow for LPs, risky for your fund, and impossible to scale when you're onboarding investors for a new fund close.
Start your free trialYour fund is closing and you need accreditation verification for 30 LPs. You send each one an email asking for their documentation. Some reply with a PDF attached. Others send a photo of a letter taken on their phone. Two forward a message from their accountant with the documents inline. One asks what exactly they need to send because they've never done this before.
You download each document, open it, manually check that it meets the accreditation criteria, note the expiration date, and file it in a folder named something like "LP Docs - Fund II." Three months later, your compliance counsel asks for the verification status of a specific LP and you spend 20 minutes searching through folders and email threads to find the right document.
When it's time for annual re-verification, you start the entire process over. Some LPs have moved, changed accountants, or simply ignore the email. You chase them for weeks while your fund operations team juggles the same process across every active LP relationship.
Each LP receives a personalized, branded upload link where they can securely submit their accreditation documents. No email attachments, no confusion about what to send. The portal guides them through required document types and confirms receipt instantly.
When an LP uploads a document, Archstone automatically identifies whether it's a tax return, brokerage statement, CPA letter, or third-party accreditation letter. The system flags any documents that don't match expected types so you can request the correct documentation immediately.
Optical character recognition extracts key data points from uploaded documents — income figures from tax returns, net worth from financial statements, license numbers from FINRA documentation. Extracted data is pre-populated into the verification record for your review, eliminating manual data entry.
Every LP moves through a clear status workflow: pending submission, documents received, under review, verified, or expired. Dashboard views show you exactly where every LP stands. Automatic status transitions trigger when documents are uploaded or when verification periods expire.
All verification documents are encrypted at rest and in transit. Role-based access controls ensure only authorized team members can view sensitive LP financial information. Full access logs track who viewed which documents and when, creating a compliance-ready audit trail.
Connect with third-party accreditation verification services that issue standardized accreditation letters. LPs can complete their verification through a trusted provider and the letter flows directly into Archstone, giving you instant verification without handling sensitive financial documents yourself.
When closing a new fund with 30+ LPs, digital verification eliminates the bottleneck of collecting and reviewing documents one by one. Send all LPs their upload links in a single batch, track completion status on your dashboard, and focus your time on the LPs who need help rather than the ones who already submitted.
Archstone tracks verification expiration dates and automatically triggers re-verification campaigns. LPs receive a reminder with their upload link, and the system shows you who has re-verified and who is outstanding. No more calendar reminders and manual email chains every 12 months.
When the SEC examiner asks for your accreditation verification records, export a complete compliance package in one click. Every LP's verification status, document history, review decisions, and audit trail are organized and formatted for regulatory review. No more scrambling to reconstruct records from email archives.
All documents are encrypted at rest using AES-256 encryption and in transit using TLS 1.3. Access is controlled by role-based permissions — only authorized fund administrators can view verification documents. Archstone infrastructure is SOC 2 Type II compliant, and you can configure automatic document deletion after verification is complete if your compliance policy requires it.
Archstone accepts all standard accreditation documentation: tax returns, W-2s, brokerage statements, CPA letters, attorney letters, FINRA Series 7/65/82 licenses, and third-party accreditation letters from providers like Verify Investor or VerifyInvestor.com. The system automatically detects the document type upon upload and routes it through the appropriate verification workflow.
Most verifications complete within 24-48 hours of document submission. OCR extraction and automated document classification happen instantly upon upload. The review step — where you or your compliance officer confirms the extracted data matches the accreditation criteria — is the only manual touchpoint. For third-party accreditation letters, verification is often instantaneous since the letter itself serves as the verification.
Yes. Archstone's verification workflow is designed to meet Rule 506(c) requirements for reasonable steps to verify accredited investor status. The platform maintains a complete audit trail of all documents submitted, verification steps taken, and decisions made. This documentation is structured specifically for SEC examination readiness and can be exported as a compliance package on demand.
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