Data Room · Version Control
Fund documents evolve constantly — LPA amendments, updated financials, revised pitch decks. Archstone tracks every version automatically, keeps shared links pointing to the latest file, and lets you roll back to any previous version with a single click.
Start your free trialYou've been there. "LPA_v3_FINAL.pdf", "LPA_v3_FINAL_revised.pdf", "LPA_v3_FINAL_revised_MK_edits.pdf". Your fund counsel sends back a redline, you incorporate changes, and suddenly nobody knows which version is current. Worse — you realize the link you sent to your anchor LP last week still points to a draft with a fee structure you've since changed.
In a fund context, version confusion isn't just messy — it's a liability. If an LP signs a subscription agreement referencing an outdated LPA, you have a legal problem. If your auditor reviews last quarter's financials but you've already uploaded corrections, their work is wasted. Fund documents have real downstream consequences, and every version needs to be tracked, timestamped, and recoverable.
Archstone handles versioning the way engineering teams handle code: every upload creates a new version with a timestamp and change note, previous versions are preserved indefinitely, and shared links always resolve to the current version unless you explicitly pin them. You get a complete audit trail without changing how you work.
Every time you upload a replacement file, Archstone creates a new version automatically. Add an optional change note describing what changed — "Updated management fee from 2% to 1.75% per counsel feedback" — so your team has full context without opening the document.
Shared links always serve the latest version by default. When you update your LPA, every LP who has an active link immediately sees the new version — no need to regenerate links, send new emails, or worry about stale documents circulating with outdated terms.
Compare any two versions of a document to see what changed. Particularly useful for LPA amendments — quickly verify that counsel's redlines were incorporated correctly before sharing the updated version with your LP base. Visual diff highlights additions, deletions, and modifications.
Made a mistake? Roll back to any previous version with one click. The rolled-back version becomes the new current version, and all shared links update automatically. Your version history is preserved — nothing is ever permanently deleted.
View a complete timeline of every version: who uploaded it, when, file size, and change notes. Your fund's document history becomes an audit trail that your compliance officer, auditor, or fund admin can review at any time without bothering you.
When you update a document that has active shared links, optionally notify all recipients that a new version is available. Recipients see a banner in the viewer indicating the document has been updated since their last visit, with a timestamp of the change.
Your anchor LP requests a fee modification. Counsel drafts an amendment. You upload it, add a change note, and the version history shows the full progression from original LPA through each amendment. When you close the fund, you have a clean paper trail of every change and who approved it.
Your auditor flags a reclassification in your quarterly financials. You upload the corrected version and every LP with an active link sees the updated numbers immediately. The change log notes "Corrected portfolio company valuation per auditor review" so there's no confusion about why the numbers shifted.
You're refining your fundraise deck based on LP feedback. Each iteration — updated track record slide, revised portfolio construction page, new team bio — uploads as a new version. The link you sent to your LP pipeline always shows the latest deck. Compare versions to see how your story evolved.
There's no limit. Every version is preserved indefinitely on both Starter and Pro plans. Version history doesn't count against your storage quota — only the current version of each document counts toward your usage.
Yes. By default, links serve the latest version, but you can pin any link to a specific version. This is useful when an LP has signed a subscription agreement referencing a particular LPA version — you want their link to always show that exact document, even if you upload amendments later.
When you roll back, the rolled-back version becomes the new "current" version. Any shared links set to serve the latest version will now point to the rolled-back file. Pinned links are unaffected. The version you rolled back from is preserved in your history — nothing is lost.
Always. Since every version is preserved, you can view and restore any previous version at any time. Even if you uploaded the wrong file over your LPA, the original is still in your version history. Just click "Restore this version" and the previous file becomes current again.
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